Job Summary:
This position will provide full administrative support for the Huckabee program team. Candidate must enjoy working in a team environment, have an outgoing personality with excellent phone/verbal skills, be a self‐motivator, be flexible, organized, and have an attention to detail. Huckabee Production & Administrative Assistant must have communication skills that are top-notch and must have the ability to work seamlessly in a fast-paced and deadline-driven environment. This full-time position will assist the daily show Senior Producer, Line Producer, and other show team members in day-to-day office needs and must have flexible availability to other programs as assigned. Primary responsibilities will be performing all administrative functions necessary for the position, in addition to maintaining team calendars, contact databases, production schedules, expense/budget reporting, in addition to assisting with guest correspondence and care as needed.
Office Duties:
- Assist senior producers in coordinating team schedules, creating and distributing production materials, taking meeting notes, following up on key “to do” items, scheduling appointments, making team travel arrangements, reviewing viewer correspondence, and handling phone calls
- Assist producing team loading and maintaining the weekly show rundown (using Octopus software, will be trained)
- Maintain team production schedules, calendars, and contact databases
- Manage administrative document flow, including creating and maintaining files for items such as legal contracts, release forms, and receipts
- Process purchase orders, invoices, new vendor forms, and expense reports
- Update program and departmental budget
- Schedule and send out meeting invites, notes for all daily show-related meetings
- Perform other administrative and production support duties as assigned
Day of Show Production Duties:
- Day of show administrative responsibilities related to show production kick-off, printing and distributing final rundowns, guest information cards and other documents as needed show producing team and show host
- Available to work alongside show host, guests and producing team – backstage duties as assigned each week - from guest greenroom setup guiding guests on and off stage during live show recordings. (Note: show recordings take place Friday evenings at the Hendersonville, TN studios with occasional recordings on other weeknights.) Presence on show recording days/nights is required.
Essential Skills & Requirements:
- At least two years of experience as an administrative assistant or in a related field
- Six months to a year of experience working in a production office, on set and television production environment preferred. General knowledge of production and post-production workflows is helpful
- Excellent phone/verbal skills
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint/Keynote, and Adobe Acrobat required
- Must be a flexible team player who thrives in a fast-paced environment where needs and priorities are subject to much revision
- Exceptional organizational skills and attention to detail
- Strong verbal and written communication skills, especially the ability to write in a clear, concise, professional manner
- Ability to handle multiple assignments and complete jobs under deadline pressure
- Demonstrated ability to problem-solve and communicate in a courteous and professional manner with diverse personalities and all levels of management while maintaining the highest standards of confidentiality
Required Education
- Bachelor’s Degree in related field, or equivalent professional experience
References Required
- Candidates must provide 2 professional references in addition to a personal and spiritual reference
About TBN
Trinity Broadcasting Network (TBN) is the leader in faith-based television programming. We combine creativity and data to fulfill our mission of reaching as many people as we can with the life-changing Gospel of Jesus Christ. We have over thirty 24-hour television foreign partner networks reaching every part of the globe. TBN is a workplace committed to creating an environment where people can play a vital role in impacting the world and doing some of the best work of their careers.